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Future of Work

Harnessing Productivity Tools for a Remote-First Workforce: Optimization and Collaboration

In a rapidly evolving business landscape, remote working has transitioned from a mere alternative to a predominant mode of operation. This shift necessitates adopting productivity tools to sustain efficiency and facilitate employee collaboration for a remote-first working environment. 

The cornerstone of an efficient remote-first environment is identifying the best business tools.

What are productivity tools?

Productivity tools are software, applications, or devices that help individuals or teams efficiently manage tasks, time, or resources to achieve goals. These tools often aid in organising, prioritising, communicating, and automating various aspects of a business. 

They encompass a wide range, including project management, communication, file sharing, and time-tracking software. 

To discern the right tools, conducting a needs assessment to evaluate the requirements of various business units and teams is important. Additionally, seeking employee feedback to understand their preferences and consider future scalability and integration capabilities is crucial.

Productivity tools come to life when they seamlessly integrate between workflows, improving working methods.

Examples include task managers, calendars, note-taking apps, communication platforms, and spreadsheet software.

How Do You Identify What Tools Suit Your Business Best?

The first step is understanding your business requirements and determining the exact needs. Each business, even within similar industries, will vary based on business models, operating margins and unique value propositions to clients. Determining the needs of the business is best done when understanding what is available in the market and performing a 360-degree operational review and gap analysis of your business. 

Once having identified a broad set of potential solutions, it’s advisable to benchmark these solutions to your business requirements. 

When reviewing these solutions, it’s always a good idea to assess the type of clients these solutions serve and whether your business fits into the same category. One of the key ways innovative tech businesses prioritise product development and innovate with new enhancements is by garnering feedback from existing customers and understanding their pain points. Oftentimes these pain points are common. If you fit into the same grouping of clients, this increases the likelihood that these same pain points you also experience, others are trying to resolve, and you’ll likely benefit from the same innovation and business improvements. Your business then benefits from the same innovation and product development; big win.

The Best Tools Offer Ease of Integration

It is common for tools to focus their product set on key areas – they seldom provide a complete set of solutions that encompasses your every need. Nor should they. This allows for focused innovation and enhancements to their current product offering. The best tools don’t work in isolation but offer easy integration with other complementary productivity tools.

At Kingson, we understand the value of quality productivity tools and their exponential impact on a team’s efficiency and, ultimately, achieving business objectives. Therefore, it is essential that we not only invest in companies that develop such tools but that we capacitate our portfolio companies with the best tools available to achieve optimal productivity. 

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